The humble office filer scarcely attracts quite definitely thought in our busy offices but an excellent filing cabinet should give years of problem free service. Even with the current trend towards the paperless office, filing cabinets remain extensively used because the inescapable fact is that a lot of offices still produce large levels of written documentation and paperwork that needs to be filed away.
Filing cabinets are usually made of either steel or wood. Of both common materials used, metal filing cabinets are lighter, stronger, stronger and usually are given a manufacturers guarantee of between 5 and 15 years with regards to the quality of the filing cabinet supplied. Wooden filing cabinets tend to be very durable but tend to be supplied with a warranty of between 1 and 5 years.
Filing cabinets are made to store tab files that hang on runners inside each filing drawer. One key design option to look out for when choosing a filing cabinet is full drawer extension. Basically this is where the filing drawers can be pulled out 100% so the files located at the very back of the drawer are able to be easily accessed with no need to reach back into the cabinet to find the required files.
Another important requirement is the anti tilt device which operates by stopping more than one drawer being opened simultaneously because the weight of drawers full of files could easily result in a cabinet to fall over. Files should be loaded in to the bottom drawers of the filing cabinet first to aid with stability of the cabinet.
There are two common sizes of suspension file in Europe, vintage monks bench foolscap and A4. Foolscap is the most commonly used size found in Britain and Ireland, whereas A4 is the most popular size in continental Europe. The runners that support the suspension files are usually built into the most notable of the drawer sides in a standard filing cabinet so the suspension files are usually made to run from front to back.
Some filing cabinets include conversion fittings to permit either foolscap or A4 sizes to be stored. Users must remember that the drawer bases in filing cabinets (and particularly in wooden filing cabinets) aren’t generally made to support great weight so the filing cabinets shouldn’t be used as normal drawers.
Another popular type of filing cabinet is the lateral filer that is just an extra wide filing cabinet where the suspension files are most commonly designed to run laterally rather than front to back. The choice unit for storing suspension files is tambour system self storage with the wooden or steel carcass which have been supplied with grab suspension file frames.
European office furniture manufacturers offer an extensive range of tambour storage cupboards having an excellent selection of internal filing fitments. This design is a lot more popular in continental Europe. Grab suspension filing units mainly accept A4 suspension files as standard, though often can be adapted to store foolscap suspension files.
Bisley filing cabinets are unquestionably the best brand for metal filing cabinets and their flagship BS range of cabinets were created with durability in mind and are usually supplied with a 10 or 15 year manufacturers warranty. The BS series features fully welded construction with twin skin drawer fronts.
Drawers are fitted onto roller ball bearing slides which deliver extra-smooth action and 100% extension. The Bisley BS range includes five, four, three and two drawer versions which accept either foolscap or A4 suspension files. The BS4E four drawer filing cabinet gives 2.2 metres of filing storage.